1. NAME:
The name will be Manningtree and District Community Bus.
2. OBJECTIVES:
The objectives of the Association shall be to provide transport for the use of charitable organisations and/or charitable groups which are based in the parishes of Mistley, Manningtree and Lawford (the “area of benefit”) and the surrounding area or otherwise for charitable or Community purposes.
3. MEMBERSHIP:
a. Membership of the Charity shall be open to any person or organisation interested in furthering the objects and who has paid the annual subscription laid down from time to time by the Committee and due on 1st February each year.
b. Every member shall have one vote.
c. The Committee may by unanimous vote and for good reason terminate the membership of any member, provided that the member concerned shall have the right to be heard by the Committee, accompanied by a friend, before the final decision is made.
4. THE COMMITTEE:
a. Subject as hereinafter mentioned the policy and general management of the affairs of the Association shall be directed by a Committee of a meeting of six persons who shall be appointed by the annual general Meeting and shall serve until the following Annual General Meeting when they will be eligible for re-election.
b. A Chairperson, Secretary and Treasurer shall be elected by the Committee from among its members at their first meeting after the Annual general Meeting.
c. In the absence of the Chairperson, the Chairperson will be elected from those present.
d. The Committee will have the power to co-opt members.
e. All Committee members must be aged 18 or over.
f. No Committee Member may have a personal interest in the assets of the Charity or in their use.
5. FINANCE:
a. The Committee will operate their own accounts kept by the Treasurer.
b. All monies received from whatever source to be applied to the furtherance of the service.
c. The accounts shall be audited annually in accordance with the directions of the Charity Commissioners. An auditor will be appointed at the Annual General Meeting and the accounts will run to 31st January of each year.
6. RULES AND PROCEDURE:
a. The Committee as constituted in Clause 4 will meet at least 4 times per year.
b. Minutes to be maintained of all meetings.
c. The Committee has full responsibility for operating the service.
d. A quorum at meetings will be three.
e. Dissolution:
If the Committee decides that it is necessary or advisable to dissolve the Association, it shall call a meeting of all the Members of the Association, or which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given.
If the proposal is confirmed by two-thirds majority of those present and voting the Committee shall have power to realise any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Association as Members of the Association may determine or failing that shall be applied for some other charitable purpose. A copy of the accounts, or account and statement, for the final accounting period of the Association must be sent to the Commissioners.
7. ANNUAL GENERAL MEETING:
a. There shall be an Annual general Meeting of the Association, which shall be held in the month of March each year or as soon as practicable.
b. Every Annual General Meeting shall be called by the Committee. The Secretary shall give at least 21 days’ notice of the Annual General meeting to all Members of the Association. All the members of the association shall be entitled to attend and vote at the meeting.
c. Before any other business is transacted at the first Annual General Meeting the persons present shall appoint a Chairperson of the meeting. The Chairperson shall be the Chairperson of any subsequent Annual General Meetings, but if he or she is not present, before any other business is transacted, the persons present shall appoint a Chairperson of the meeting.
d. The Committee shall present to each Annual General Meeting the report and accounts for the Charity for the preceding year.
e. Nominations for the election to the Committee must be made by the members of the Association in writing and must be in the hands of the Secretary of the Committee at least 14 days before the Annual General Meeting. Should nominations exceed vacancies, elections shall be by ballot.
8. ALTERATIONS TO THE CONSTITUTION:
a. Subject to the following provisions of this Clause the Constitution may be altered by a resolution passed by not less than two thirds of the Members present and voting at the Annual General Meeting. The Notice of the General Meeting must include Notice of the Resolution, setting out the terms of the resolution proposed.
b. No amendments may be made to Clause 1 (the name of the Association), Clause 2 (the Objects clause), Clause 4f (Committee members not to be Personally Interested Clause), Clause 6e (The dissolution Clause) or this Clause without the prior consent in writing of the Commissioners.
c. No amendments may be made which would have the effect of making the Association cease to be a Charity by Law.
The name will be Manningtree and District Community Bus.
2. OBJECTIVES:
The objectives of the Association shall be to provide transport for the use of charitable organisations and/or charitable groups which are based in the parishes of Mistley, Manningtree and Lawford (the “area of benefit”) and the surrounding area or otherwise for charitable or Community purposes.
3. MEMBERSHIP:
a. Membership of the Charity shall be open to any person or organisation interested in furthering the objects and who has paid the annual subscription laid down from time to time by the Committee and due on 1st February each year.
b. Every member shall have one vote.
c. The Committee may by unanimous vote and for good reason terminate the membership of any member, provided that the member concerned shall have the right to be heard by the Committee, accompanied by a friend, before the final decision is made.
4. THE COMMITTEE:
a. Subject as hereinafter mentioned the policy and general management of the affairs of the Association shall be directed by a Committee of a meeting of six persons who shall be appointed by the annual general Meeting and shall serve until the following Annual General Meeting when they will be eligible for re-election.
b. A Chairperson, Secretary and Treasurer shall be elected by the Committee from among its members at their first meeting after the Annual general Meeting.
c. In the absence of the Chairperson, the Chairperson will be elected from those present.
d. The Committee will have the power to co-opt members.
e. All Committee members must be aged 18 or over.
f. No Committee Member may have a personal interest in the assets of the Charity or in their use.
5. FINANCE:
a. The Committee will operate their own accounts kept by the Treasurer.
b. All monies received from whatever source to be applied to the furtherance of the service.
c. The accounts shall be audited annually in accordance with the directions of the Charity Commissioners. An auditor will be appointed at the Annual General Meeting and the accounts will run to 31st January of each year.
6. RULES AND PROCEDURE:
a. The Committee as constituted in Clause 4 will meet at least 4 times per year.
b. Minutes to be maintained of all meetings.
c. The Committee has full responsibility for operating the service.
d. A quorum at meetings will be three.
e. Dissolution:
If the Committee decides that it is necessary or advisable to dissolve the Association, it shall call a meeting of all the Members of the Association, or which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given.
If the proposal is confirmed by two-thirds majority of those present and voting the Committee shall have power to realise any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Association as Members of the Association may determine or failing that shall be applied for some other charitable purpose. A copy of the accounts, or account and statement, for the final accounting period of the Association must be sent to the Commissioners.
7. ANNUAL GENERAL MEETING:
a. There shall be an Annual general Meeting of the Association, which shall be held in the month of March each year or as soon as practicable.
b. Every Annual General Meeting shall be called by the Committee. The Secretary shall give at least 21 days’ notice of the Annual General meeting to all Members of the Association. All the members of the association shall be entitled to attend and vote at the meeting.
c. Before any other business is transacted at the first Annual General Meeting the persons present shall appoint a Chairperson of the meeting. The Chairperson shall be the Chairperson of any subsequent Annual General Meetings, but if he or she is not present, before any other business is transacted, the persons present shall appoint a Chairperson of the meeting.
d. The Committee shall present to each Annual General Meeting the report and accounts for the Charity for the preceding year.
e. Nominations for the election to the Committee must be made by the members of the Association in writing and must be in the hands of the Secretary of the Committee at least 14 days before the Annual General Meeting. Should nominations exceed vacancies, elections shall be by ballot.
8. ALTERATIONS TO THE CONSTITUTION:
a. Subject to the following provisions of this Clause the Constitution may be altered by a resolution passed by not less than two thirds of the Members present and voting at the Annual General Meeting. The Notice of the General Meeting must include Notice of the Resolution, setting out the terms of the resolution proposed.
b. No amendments may be made to Clause 1 (the name of the Association), Clause 2 (the Objects clause), Clause 4f (Committee members not to be Personally Interested Clause), Clause 6e (The dissolution Clause) or this Clause without the prior consent in writing of the Commissioners.
c. No amendments may be made which would have the effect of making the Association cease to be a Charity by Law.